Access 2016 for Beginners Part 6: Using The Quick Access Toolbar

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During this Microsoft Access 2016 training tutorial video, we will take a look at the Quick Access toolbar and its uses. We will show you how to customize your Quick Access toolbar according to your preference.
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Hello again and welcome back to our course on Access 2016.
In this section we’re going to look at the Quick Access Toolbar. I pointed this out to you earlier on in the course. Now we’re going to look at it in some detail. If you’re familiar with the Quick Access Toolbar from a recent version of Access or perhaps from a recent version of one of the other components of Office you can probably skip this section.
At the moment if you look at my Quick Access Toolbar you can see just four controls on it. It has Save. It has an Undo. Note it says Can’t Undo. The reason it says Can’t Undo is because there is nothing to undo at the moment. And then it’s got a Redo and then it’s got the Touch/Mouse Mode button that we looked at earlier on.
Now if I click on the dropdown on the right you’ll see that those are the four buttons that are ticked in that list of about a dozen or so controls. New, Open, Save, Email, etcetera. And by default when Access 2016 is installed what you see is that list of controls and some of them, normally these four, will be checked. If I wanted to, for instance, see a Print Preview control in the Quick Access Toolbar all I would need to do is to check it and then it would appear in my Quick Access Toolbar.
Now the idea of the Quick Access Toolbar is in the name really. It gives you quick access to certain controls. And unlike the Ribbon the controls that you have ticked and shown on the Quick Access Toolbar are visible all the time. Suppose I change between Ribbon tabs I can still see whatever is on the Quick Access Toolbar.
People very often use the Quick Access Toolbar for controls that they’re using a lot. Maybe doing a repetitive task or something that involves not having to keep finding something on the Ribbon again. And in fact one other consequence of this is that some people prefer to show the Quick Access Toolbar below the Ribbon to make it very convenient for sort of heavy or repetitive work. And in fact if you click on that dropdown again the bottom option, Show Below the Ribbon, will actually show the Quick Access Toolbar below the Ribbon. And if you’re say working on a large volume of data or maybe on a complex redesign of a form you can put the controls that you want to have available on the Quick Access Toolbar and they’re all immediately to hand. You don’t have to sort of reach across the Ribbon to find them.
Now let me put that back where it was and let’s look at what you can show on the Quick Access Toolbar.
Well when it comes to showing things on the Quick Access Toolbar you can pretty much put whatever you like on it. If I go back up to the Quick Access Toolbar, Customize Quick Access Toolbar. Two from the bottom it says More Commands. And that takes me to the Quick Access Toolbar page of Access Options. On the right you can see a list of the controls that are currently shown on the Quick Access Toolbar. But if I wanted to add some other commands to it it’s straightforward to do.
I choose one or more commands from the list on the left and literally add them to the list on the right. Now the list on the left initially shows popular commands. So these are the sort of commands that I might most likely want to add to the Quick Access Toolbar.
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